The decision to rent a money counter may seem simple but it is not. If your business handles cash you probably already own one or more money counting machines. You know that currency counters not only save time but increase accuracy. You might have periodic trade shows or sales events that require cash handling equipment. You need to decide whether to try to pack up your money counter and take it with you, or rent a machine on-site. In almost all cases renting is the best alternative for several reasons.
Packing and shipping is a major issue. If you take your equipment with you, you will need to properly pack it and ship it so that it will arrive on time and in working condition. Money counting equipment is very sensitive and subject to losing calibration or shipping damage. Rental companies know how to properly pack and ship your machine so that it will operate properly when it arrives. They also will test and calibrate you equipment prior to shipping it to the rental site.
Something else to think about is that if you bring your equipment on the road, how will your business be able to function without it while it is out of the office? Why should the main office need to go without the use of the equipment?
If you need to handle several locations at once, renting is the only way to go. We had a major bank that was running a charity coin collection in over 100 cities at once. They needed to rent coin counters for all 100 locations during the same week. Renting was their best choice.
Renting is also a great way for you to try out newer models and features. Currency counting equipment is expensive and is constantly evolving with new features and functions. If you rent you have a chance to try out all the latest and greatest features without a capital investment.
Another important consideration in your decision to buy or rent is accounting. Renting is an operating expense and is treated differently than purchasing, which is a capital expense. For tax purposes the rental is a full write-off and does not get depreciated over time as a purchase would. The rental expense will be budgeted as part of the trade show or event that it is directly related to.
There are many reasons that renting a money counter makes sense. If you do decide to rent, reserve your equipment as far ahead of time as possible. Rental companies with take your reservation up to a year in advance. During peak trade show seasons machines can easily get fully booked.